On average Aussies spend 17% of the work day in meetings; we know time is money, so choosing the most productive time to hold team meetings will increase efficiency in the workplace. Unsurprisingly, Mondays and Fridays are the least effective days to hold important meetings. A recent study by WhenIsGood found that Tuesday, 3pm is the time when most people are available.
Here are a few reasons why morning meetings inhibit efficiency and productivity:
1. Team meetings will lack productivity
According to a study from fastcompany.com the 9am time period for meeting requests had low acceptance rates of 0.3, by 3pm however the score increased to 0.5. Organising meetings after 10am will result in a higher acceptance rate, because chances are if you schedule a meeting at 9am no one will be preparing for it at 8.45am. So enjoy your coffee and collect your thoughts before diving into important meetings, conversations and phone calls.
2. Employees would rather reply to emails than attend a scheduled meeting in their calendar
Some employees block out dedicated time in the morning in their calendar to catch up on emails, reply to urgent requests and cancellations that may affect their schedule; intruding into this time can lead to inefficiencies in the workplace. A study, by Harvard Business School academics, found that those who use phones, laptops or tablets during meetings made 50% more mistakes and took twice as long to accomplish a task. With this in mind, if you schedule in a morning meeting, you will probably find that your guests will be distracted by the thought of clearing their inbox rather than participating in the meeting.
3. Consider lunch when scheduling a meeting in the calendar
A 2011 study by Jonathan Levav, a Stanford business professor and his colleagues found that as a judge grew more tired, hungry and less patient, the more likely they were to deny parole. This too works for your employees. If you schedule a meeting first thing in the morning, or just before lunch, you may find employees are restless and that their decisions and ideas are not as well thought out. Don’t schedule important meetings into the calendar during peak lunch times. Wait for employees to have their lunch and return to the office refueled.
5. Booking a morning meeting can lead to rash employee decisions
Most people are not morning people, including your employees. People are more likely to be less interested in a morning meeting, especially if they have missed their morning coffee. Atlassian.com found 45% of americans workers felt overwhelmed and were unable to think straight in morning meetings. Harvard Business School of academics also recommends standing meetings that last no longer than one hour. This time frame allows workers to stay focused, and sessions taken while standing are 34 per cent shorter than sit-down meetings, yet produce the same solutions. Therefore you are able to get more out of your employees in a shorter burst resulting to more time spent on other things.